June 12, 2025, Board Meeting Minutes

The McKenzie Memorial Board of Trustees meeting was called to order on June 12 at 3:58 pm, by chair, Jill Renfro. Present were: Trustees, Scott Armpriest, Shirley Martin, Carolyn Moore, Beverly Mueller, Jill Renfro, Edward Sexton, Librarian-Ceil Pomphrey, and Librarian Assistant-Adora McCarty. Trustee, Kim McMahen was out ill, and Regional Director, Jenny Gillihan was absent. Copies of the April minutes were passed out, reviewed by all, and Shirley Martin made motion to approve minutes, seconded by Edward Sexton. Minute’s approved as presented by all.

Scott gave the treasurer's report, stating the 25,000$ CD is due to maturity on June 28. The yearly earnings now is $408.52, checking account balance is $3,281.65, and the savings account balance is $3,951.41. He stated that he and Jill met prior to the meeting to discuss what monthly costs the library has. For March, April, and May there was $6,159 in expenditures for the library. Spectrum* is $99.98 a month-but we can get reimbursement. The library pays Adora’s salary, gas, electric, phone, internet*. For May, roughly $533.00 was spent. The city pays the water bill. Scott stated we have enough money to get us through 1 more year. Jill asked for ideas of ways to raise money, such as movie night, bake sale, Sweet Tea festival et, Go Fund Me, etc. Ceil will check with Jenny to see if we have to have a permit to have these events. The Library is not a government entity. Discussion was held on asking the county mayor, Joseph Butler for an increase in budgeted money for the library. We currently get $6,000 a year, and Beverly made a motion to request an additional $5,000 due to the increases in the utility costs and running of the library. Shirley Martin seconded the motion, approved by all.

There was no public comments to address, Jenny was absent to give Regional report, but Ceil and Adora completed the TEL training, Beverly is working on her trustee certification, Shirley made motion to accept the Collection Developmental Policy, and Internet safety Policy, seconded by Scott and all approved. Ceil passed out the Library report. She stated the summer program attendance is down due to every time an event is planned it either rains or severe storms are present, no one wants to get out in bad weather. She mentioned 13 have shown up so far.

Ceil mentioned that there is a resident (Clinton Hoard) in the community that has been banned from the library by a former librarian, and Ceil has talked to other businesses about this person, and she sees no reason why he cannot come to the library again. He did on occasion attend the open library meetings. Discussion was held, and motion was made to lift the ban from coming to the library, but have a 3 month probation, making sure the resident knows and understands policy and procedures for safety and following rules. Ceil mentioned the fact of the new location of the library in the future, and what to do with all the books that have not been checked out since 2021. Fill garbage bags and put them in dumpster. Ceil met with Jenny and they discussed the first steps in planning for the new location of the library. Step 1 identifying all we need, Step 2, determining an actual layout of the library. Ceil has emailed Jennifer Waldrup at city hall to acquire a floor plan of the building.

There was no further old or new business to discuss. The next meeting will be on August 14 at 4:00 pm at the Library. Beverly made motion to adjourn the meeting, seconded by Scott, and the meeting adjourned.